27 May 2003
MEMORANDUM
From: Manager
To: Board of
Trustees
Subj: MINUTES FOR BOOTHBAY REGION WATER DISTRICT
MEETING 27 MAY 2003
MINUTES FOR 27 MAY 2003
BOOTHBAY REGION WATER DISTRICT BOARD OF TRUSTEES MEETING
The Board of Trustees convened at 1400 hrs. In
attendance: Trustee (Chair) Irving, Trustee (Vice Chair) McNelis, Trustee
Curtis, Trustee Crawford, Trustee Pinkham, Administrative Manager Bob
Raudenbush and Manager Jon “Ziggy” Ziegra.
Guests: Mr. John Van Orsdell, Knickerbocker Lake Association
1.
Trustee Irving called the meeting to order at 1400 hr.
2.
The minutes of the 13 May 2003 meeting were approved.
Trustee Curtis motioned,
Trustee Crawford second, vote: unanimous
3.
The Board approved warrants 28, 29 & 30.
Trustee Crawford motioned, Trustee Curtis
second, vote: unanimous
4.
The Manager provided a land acquisition update stating
Terry Leighton Surveying had been on the property and the deed was being worked
on at Attorney Griffin’s office. The
closing would be slated for late June.
5.
The Manager reported the Boothbay Planning Board was
considering three subdivisions, two in the Knickerbocker Lake watershed and one
in the Adams Pond watershed. It was reported that the Shyberg development had
been changed to 6 waterfront lots on Knickerbocker Lake with a road. The Leigh Davis subdivision had been
presented to the Planning Board with wells and septic systems, not the public
water and sewer requested by the District. Arthur Reed’s subdivision was still
on hold. The Planning Board took no final action. Finally, the Planning Board scheduled a workshop on public water
supply protection ordinances for 4 June 2003 at the District Office.
6.
The Administrative Manager (AM) provided the Board with a
budget update. Expenses, following a
linear line, should be at 40% and are at 43%.
Conversely, revenues should be at 40% and were at 55%. The AM reported he had scheduled a meeting
with Mr. Gordon Labay, Rate Engineer, to forecast timing and need for future
rate increases because of upcoming projects.
It was reported that the money market account had $437,427.27 and the
checking account had a balance $291,517.00.
The AM stated he would be transferring $250,000.00 into the money market
account by weeks end. Trustee Irving
asked could the District operate with just $40,000.00 in the checking
account? The AM reported that another
billing cycle had commenced and there would be sufficient funding. Trustee
Irving instructed the AM to develop a matrix comparing the past two years for
expenses and revenues by the next meeting.
Finally, the AM reported that the auditor would be providing the Board
with the 2002 financial audit report at the next meeting.
7.
The Manager reported he had met with Jeff and Jason Harris
concerning the property on Kenniston Hill.
In addition the Manager reported he had met with Wright-Pierce and
ordered the preliminary survey work for the Kenniston Hill/East Boothbay
Interconnection. The target dates were
to complete the engineering, land acquisition, and bid packages this year so
that a bid date for January/February 2004 could be accomplished. Construction
is slated for 2004.
8.
The Fluoridation Project was reported to be
on-track. Construction was slated to
begin the third week in June.
9.
The Manager reported the DEP had released a preliminary
amendment to the current Knickerbocker Lake Natural Resources Protection Act
(NRPA) permit. A limit of 51.5 MGY was
placed on the District for withdrawal.
The Manager expressed that is not what he was hoping for but the permit
did have mechanisms to increase this withdrawal rate if it is proven that a
substantial threat to Campbell Stream does not exist. The funding for the Knickerbocker Pump Station was stated to be
coming from the State Revolving Fund (SRF) and after the Manager consulted with
Mr. Steve Levy, Maine Rural Water Association, it appeared the District was not
eligible for any loan forgiveness or reduced interest rates. Trustee McNelis instructed the Manager to
follow up with this fact with the Drinking Water Program and report back to the
Board.
10. The AM
provided the Board with an update on the District’s web site, www.bbrwd.com, and reported the site was now
very functional. He reported minutes,
procedures, history and a multitude of other facts had been posted. It was reported that any customer could find
information that could answer many common questions.
11. Trustee
Irving opened bids, of which there was only one, for the new ¾ ton utility
truck. After reviewing the bid the
Board accepted the bid from Strong Chevrolet, for a Chevrolet Silverado for the
price of $17,995.00 and opted to include extended coverage for the vehicle.
Trustee Curtis motioned, Trustee Pinkham second, vote: unanimous
12. The
Board took up the Robert & Pricilla Frazer abatement request. It appeared that a failed hot water heater
had used an out of the ordinary amount of water. The Frazer’s reported that it had leaked to a floor drain and
they had been unaware. After careful
consideration the Board approved an abatement of $1,200.00 with the condition
that the hot water tank be replaced.
Trustee Pinkham motioned, Trustee McNelis second, vote:
unanimous
13. Trustee
McNelis inquired when CC-Net was obligated to provide high speed Internet to
the District. It was report by 30 June
2003.
14. The
Trustee’s deliberated on updating the goals of the District. After lengthy discussion the following was
determined:
Priority
List-1st Draft
|
Long
Term |
Short
Term |
||
|
1 |
Adams
Pond Dam |
1 |
Kenniston
Hill & East Boothbay Interconnection |
|
2 |
GIS |
3 |
Knickerbocker
Pump |
|
3 |
Upgrade
Rte 27 to River Road |
5 |
Incremental
Main Replacement |
|
4 |
Watershed
Land Acquisition |
4 |
EBB
Looping |
|
5 |
Property
on Rte 96-EBB |
2 |
Boothbay
Watershed Protection
Ordinances |
15. The
Board of Trustees instructed the Manager to investigate the structural status
of the Adams Pond Dam and make recommendations as to any possible upgrade or
replacement.
16. The
meeting was adjourned at 1517 hr
END OF
MINUTES
Respectfully Submitted,
Jonathan E. Ziegra
Manager