8 April 2003
MEMORANDUM
From: Manager
To: Board of
Trustees
Subj: MINUTES FOR BOOTHBAY REGION WATER DISTRICT
MEETING 25 MARCH 2003
MINUTES FOR 25 MARCH
2003 BOOTHBAY REGION WATER DISTRICT BOARD OF TRUSTEES MEETING
The Board of Trustees convened at 1400 hrs. In
attendance: Trustee (Chair) Irving, Trustee (Vice Chair) McNelis, Trustee
Curtis, Trustee Crawford, Trustee Pinkham, Administrative Manager Bob
Raudenbush and Manager Jon “Ziggy” Ziegra.
Guests: John Van Orsdell, Knickerbocker Lake Association; Estelle Appel,
Chairman, Boothbay Planning Board; Hon. Stephan Hamm, Selectmen, Town of
Boothbay; Marian Anderson, Code Enforcement Officer, Town of Boothbay; John
Anderson, Town Manager, Town of Boothbay, Carlo Pilgrim, Town Manager, Town of
Boothbay Harbor Absent: None
1.
Trustee Irving called the meeting to order at 1400 hr.
2.
Trustee Irving called for a moment of silence in support
of the troops engaged in the conflict in Iraq.
3.
Acceptance for the minutes of the 11 March 2003 meeting
was approved without change.
Trustee Curtis motioned,
Trustee McNelis second, vote: unanimous
4.
The Board approved warrants 15, 16 & 17.
Trustee Curtis motioned, Trustee McNelis
second, vote: unanimous
5.
Trustee Irving recognized a contingent from the Town of
Boothbay to discuss watershed protection ordinances. Mr. Stephan Hamm, Selectman, Town of Boothbay opened the
discussion by stating his presence was to reassure the Board that the Town was
“not keeping (the District) out in the cold”.
Trustee Curtis expressed “a lot of frustration” with the Town of
Boothbay’s inaction and lack of response to previous letters on this
subject. This was followed by Trustee
Irving stating “the Board of Selectmen never went on record…. to instruct the Planning
Board to address this issue”. The Mr.
John Anderson, Town Manager, Ms. Estelle Appel, Chairman Planning Board, and
Mr. Stephan Hamm, Selectman representing the Town of Boothbay affirmed that
work on watershed ordinances would be the first priority after the May Town
meeting. When asked if there would be a
timetable, none was offered, referencing the uncertainty of the process. The District was asked to create a priority
list of concerns to be addressed.
6.
Town Managers Mr. Carlo Pilgrim, Boothbay Harbor and Mr.
John Anderson, Boothbay were recognized to discuss a letter by Attorney Geoff
Hole to CCNET for default of contract giving CCNET until the end of April to
either meet the obligations of the contract with the District or cease
operations from the Mt. Pisgah Standpipe.
After much discussion the Board affirmed its stance. Mr. Pilgrim said he would see if Mr. Rob
Johansen, CCNET would be available for the 8 April 2003 Trustees meeting try to
resolve any problems that may still exist.
7.
The Board recognized the Administrative Manager (AM) to
provide a budget update. It was
reported that at this time expenses were 14% below projections while revenues
were 8% below projections. However,
overall the cash flow looked normal for this time of year. The AM also reported a checking account
formed during the merger still had a balance of $7,146.86 and needed to be
closed by an authorized signer of which only Trustee Curtis and Irving were. Trustee Curtis took the paperwork to close
the account and transfer the funds.
8.
The Manager reported he had met with Mr. Steven Reny to
discuss the Giles Place main replacement.
The replacement was scheduled to begin 5 May 2003 and all was on-track.
9.
The Manager reported that he and the AM had met with Mr.
Ken Gosselin regarding the sale of property.
The results of that conversation were sent to Attorney Chip Griffin for
resolution. Mr. Gosselin also insisted,
as a condition of sale that no commercial use is for the property. The District agreed to this clause.
10. The
Manager reported the fluoridation project was on track with a bid opening of 8
April 2003 as the next milestone.
11. It was
reported the Knickerbocker Lake approval was moving with a draft being prepared
by the Maine Department of Environmental Protection. The Manger reported he would provide copies of the proposed
permit to the Board as it became available.
12. The AM
reported he had met with Mr. Alden Turner and Mr. Conrad McAllister (USDA)
concerning the Kenniston Hill Standpipe.
Once funded, Mr. Turner would be the point of contact for the Rural
Development Agency (RDA). It was
reported that the RDA was still awaiting the passing of the federal budget to
determine the loan/grant.
13. The
Manager reported the DEP had contacted him to revise the policy for replacing
home heating oil tanks by expanding it to oil tanks within 1000 ft of
Knickerbocker Lake and Adams Pond and streamlining the means testing
requirements. The Manager was required
to report back to the Board his findings.
14. Trustee
Curtis began discussion on the proposed by-law changes as drafted by the
AM. At this time Trustee Curtis praised
the AM for a “professional job” for completing this document. Trustee McNelis reviewed the indemnification
requirements seeing if they were consistent with the Districts insurance policy
and Maine Municipal Association (MMA).
The AM had researched this question and found it to be consistent. Trustee Irving tabled any action on the
by-laws until 8 April 2003.
15. The
Board heard a billing complaint submitted in writing by Ms. Lucille Machon, Boothbay Harbor claiming
compensation for a freeze that occurred in her service line. The Manager reported he needed to further
investigate the claim with the crew. On
a separate note, the bill submitted to Ms. Machon by her contractors made
reference to frozen District equipment.
The Manager reported that this has been a problem with certain
contractors making independent judgments of freeze locations without consulting
the District. The Board instructed the
Manager to change policy that only District personnel determine freeze
locations. The Board Tabled further
discussion of Ms. Machon’s dispute until 8 April 2003.
16. The
meeting was adjourned at 1547 hr.
END OF
MINUTES
Respectfully Submitted,
Jonathan E. Ziegra
Manager