11 March 2003
MEMORANDUM
From: Manager
To: Board of
Trustees
Subj: MINUTES FOR BOOTHBAY REGION WATER DISTRICT
MEETING 25 FEBRUARY 2003
MINUTES FOR 25 FEBRUARY
2003 BOOTHBAY REGION WATER DISTRICT BOARD OF TRUSTEES MEETING
The Board of Trustees convened at 1400 hrs. In
attendance: Trustee (Chair) Irving, Trustee (Vice Chair) McNelis, Trustee
Curtis, Trustee Pinkham, Administrative Manager Bob Raudenbush and Manager Jon
“Ziggy” Ziegra. Guests: Mr. John Van
Orsdell, Knickerbocker Lake Association; Mr. Arthur Reed, Selectmen, Boothbay;
Mr. Pat Farrin, Boothbay; Mr. Richard Bredeau, Boothbay Region Fish & Game
Club. Absent: Trustee Crawford
1.
Trustee Irving called the meeting to order at 1400 hr.
2.
Acceptance for the minutes of the 11 February 2002
meeting was approved without change.
Trustee Curtis motioned,
Trustee Pinkham second, vote: unanimous
3.
The Board approved warrants 9 & 11 and tabled 10 due
to confusion of the report.
Trustee Curtis motioned, Trustee Pinkham
second, vote: unanimous
4.
Trustee Irving tabled any discussion of land acquisition
until an Executive Session.
5.
The Board recognized Mr. Arthur Reed to discuss the
proposed development Stonewall Acres, located in very close proximity to
Adams Pond. After discussion, the Board
stated its concerns particularly over potential phosphorous loading. Mr. Reed stated he would entertain ideas to
limit phosphorous contamination, however he reminded the Board he was not
compelled to and cost was of overriding concern. The Board said the District would help as it could in the design
phase. Mr. Reed stated survey and final
plans would begin until spring.
6.
The Board recognized Mr. Pat Farrin who proposed a land swap
to keep his leased land, which would be becoming the property of the District,
for the uncontrolled dumping and stockpiling of excavated materials. In exchange, Mr. Farrin offered the District
wetlands in the Knickerbocker watershed.
Mr. Farrin relayed plans to fully develop around the wetlands in the
future. The Board voted table any
further action on this proposal until such time as the land is purchased and
the Trustees can inspect Mr. Farrin’s operation.
Trustee Pinkham motioned,
Trustee Curtis second, vote: unanimous
7.
The Board recognized Mr. Richard Bredeau, Boothbay Region
Fish & Game Club, who presented a case to have the District remove support
for a ban of snowmobiles and ATV’s from Adams Pond and Knickerbocker Lake. Much debate ensued over the relative risk of
snowmobiles and ATV’s versus the political alienation of the regions
sportsman. In the end the Board voted
to withdraw its support of banning ATV’s and snowmobiles but insisted that
motor vehicles and aircraft be banned.
Trustee Curtis motioned, Trustee Pinkham second, vote: in favor
(3) Trustees Curtis, Irving & Pinkham, opposed (1) Trustee McNelis
8.
The Manager reported that he had attended the 13 February
2003 Boothbay Planning Board meeting in which the letter from Trustee Irving
was discussed. He reported that the
Planning Board enthusiastically supported the four of the five requests for
warrant articles. The following
articles were supported by the Planning Board:
a.
The adoption of a watershed map and overlay zone;
b.
The adoption of a watershed definition;
c.
The banning of mutually agreed upon deleterious uses
within the watershed; and
d.
The proposed ban of snowmobiles, ATV’s, motor vehicles
and aircraft from Knickerbocker Lake and Adams Pond.
9.
The Manager reported that he had obtained a building
permit for the new fluoridation addition to the Treatment Plant. He went on to report that he had received
the 95% drawings and plans and specifications, reviewed them and made comments. Trustee Curtis enquired if there would be an
emergency exit in the fluoridation room.
The Manager stated it was not required and recommended against it. He
would be meeting with Wright Pierce to go over the changes and review the bid
documentation. Funding was reported as
being secured. The target date for bid
openings, as the next milestone was set for 8 April 2003.
10. The
Manager reported that he had received correspondence from the Maine Department
of Environmental Protection (DEP) concerning the permitting of Knickerbocker
Lake as a supplemental water reservoir. In addition, he reported the Maine
Department of Marine Resources (DMR) had been in contact with the DEP demanding
minimum stream flow. Despite this conflict it was reported that a tentative
agreement was close. A meeting was set
for February 26, 2003 at Wright Pierce to resolve any outstanding issues.
11. The
Manager reported that to date revenues were 1% below on a linear projection and
expenses were 1% above. However, it was
stated that because revenue and expenses are not linear, were expenses are
greatest in the first quarter and the lowest quarter for revenue, projections
were looking solid.
12. The
Manager reported the Kenniston Hill Standpipe project was looking good. The
Manager produced a letter from the Maine Historic Preservation Commission
exempting this project as being of little impact to historic areas. This letter was forwarded to the Rural
Development Agency (RDA) as the final piece of the application, which was
reported as complete. The Manager
stated that this project ranked very high and would be funded as soon as the
federal budget was passed.
13. Trustee
Irving reported that a request for proposal had been provided to local and
national lending institutions for managing the districts reserve and
depreciation accounts and for the consolidation of the District’s debt.
14. The
Manager reported that a specification had been completed and distributed to
contractors for the replacement of the Giles Place water main. The specification was produced as a
collaboration of the District, the Town of Boothbay Harbor and Boothbay Harbor
Sewer District. The contractors invited
to bid were reported to be N. A. Reny Construction, A Jordan Construction and
E. M. Wood Construction. The project would be completed within the second or
third week in May.
15. The
Manager reported he would be meeting with the DEP to obtain a grant to replace
faulty oil storage tanks within 1000 feet of the Meadow Brook Wellfield and the
surface water supplies. The Manager was
required to report to the Board with information as it became available.
16. The
manager reported that he nominated, on behalf of the District, Ms. Sandy
Wheeler, 7th Grade Science Teacher for an Environmental Protection
Agency Environmental Educator of the Year Award. The Manager reported that the District had arranged a performance
by the National Theater for Children for the Boothbay Region Elementary School
as well as successfully arranged for the 5th grade class to be
present when Governor Baldacci signs the Maine Water Week.
17. The
Manager reported that he and the Superintendent of the Boothbay Harbor Sewer
District had successfully negotiated a utilities exemption with the Town of
Boothbay Harbor on future road opening permits for the disposition of excavated
materials. From now on, all excavated
material is the property of the District.
18. The
Board went into Executive Session at 1517hr.
19. The
Board came out of Executive Session at 1526 hr. and voted to accept a proposal
by Mr. Ken Gosselin for the purchase of 10.6 acres of land containing the
headwaters of Adams Pond for the price of $75,000.00. The Manager was directed to initiate the sale.
Trustee McNelis motioned, Trustee Curtis second, vote:
unanimous
20. The
meeting was adjourned at 1528 hr.
END OF
MINUTES
Respectfully Submitted,
Jonathan E. Ziegra
Manager