13 May 2003
MEMORANDUM
From: Manager
To: Board of
Trustees
Subj: MINUTES FOR BOOTHBAY REGION WATER DISTRICT
MEETING 22 APRIL 2003
MINUTES FOR 22 APRIL
2003 BOOTHBAY REGION WATER DISTRICT BOARD OF TRUSTEES MEETING
The Board of Trustees convened at 1400 hrs. In
attendance: Trustee (Chair) Irving, Trustee (Vice Chair) McNelis, Trustee
Curtis, Trustee Crawford, Trustee Pinkham, Administrative Manager Bob
Raudenbush and Manager Jon “Ziggy” Ziegra.
Guests: John Anderson, Town Manager, Town of Boothbay; Richard Spofford,
Fire Chief, Town of Boothbay; John Van Orsdell, Knickerbocker Lake
Association. Absent: None
1.
Trustee Irving called the meeting to order at 1400 hr.
2.
The minutes of the 8 April 2003 meeting were approved.
Trustee Curtis motioned,
Trustee McNelis second, vote: unanimous
3.
The Board approved warrants 21, 22 & 23.
Trustee Curtis motioned, Trustee McNelis
second, vote: unanimous
4.
Richard Spofford, Fire Chief, Town of Boothbay was
recognized to address the Board. He requested the Board consider donating the
1995 GMC ¾ ton truck, currently slated for auction to the Boothbay Fire
Department so that it can be made into a brush truck. The Board carefully considered Mr. Spofford’s request tabling any
decision until the 13 May 2003 meeting.
5.
The Manager provided the Board a report on the status of
the Kenniston Hill Standpipe/ East Boothbay Interconnection project. It was reported that prior to the meeting
the Rural Development Agency (RDA) had provided the District with a ceremonial
check of $4,043,000.97 of which
$1,000,000.00 was grant. It was also
reported the Manager was setting up a meeting with Harris Golf Inc. to secure land
for the new standpipe. The Board set a
completion date of April 2005 to complete the project.
6.
The Administrative Manager (AM) provided the Board an
update on the status of the budget. It
was reported that expenses on a linear graph should be at 29% while they were
actually at 35%. This was explained to
excess costs for turn-on and that the District had taken all of the costs for
fluoridation out of the general fund and not yet reimbursed itself through a
construction loan. Revenues were
expected to be at 29% of budget with actual revenues at 29%. The AM went on to say that the District
would expect a spike in revenue within the upcoming month because of seasonal
billing.
7.
The Manager reported the Fluoridation project was on
schedule. He reported a
pre-construction meeting had been scheduled for 29 April 2003 between the
contractor (T. Buck Construction), Wright-Pierce, the Manager, Chief Treatment
Plant Operator and Distribution Foreman.
In addition the AM reported the construction loan closing date was
scheduled for 6 May 2003 at the Boothbay Harbor Office of First National Bank
of Damariscotta.
8.
The Board was provided a copy of a contract amendment to
CC-Net providing them hosting space on the Mt. Pisgah Standpipe until 30 June
2003. If high speed Internet were not provided for the District at that time,
CC-Net would then be required to remove any equipment at that time. It was reported two (2) signed copies had
been sent to CC-Net for signature.
9.
It was reported the Environmental Protection Agency
(EPA), in conjunction with efforts of the Chief Treatment Plant Operator, had
begun a monitoring program in the Adams Pond and Knickerbocker Lake
tributaries. The EPA reported a
preliminary report would be completed for the Board in the fall.
10. It was
reported that Mr. Ken Gosselin, the seller of the 10.6 acre parcel of land the
District was attempting to procure requested a clause prohibiting “commercial
use” of the property with the exception of District equipment and forest
management, be added as a deed restriction in the final sale. The Manager reported he had notified
Attorney Carl Griffin III concerning this clause and that it was acceptable to
the District.
11. It was
reported the Maine Department of Environmental Protection (DEP) would provide a
draft copy of the permit amendment for the use of Knickerbocker Lake would be
sent to the District for review and comment.
12. It was
reported that the seasonal start-up was moving ahead despite many obstacles due
to adverse weather conditions. It was
reported that it would be completed by 1 May 2003. Additionally the Manager reported he would be billing the Town of
Southport approximately $500.00 for a transmitter that froze due to that
systems late March start-up and required for the proper operation of that
system.
13. The
Manager reported the flow, or lack there of, in Adams Pond was lower than usual
for this time of year. He said it was a
point of concern because the region was precipitation deficient and the
situation would be closely monitored.
14. The
Manager reported that Mr. Pat Farrin had invited the Board of Trustees to tour
his operation on Farrin Lane, Boothbay on 23 April 2003 at 1400 hr.
15. The
Manager reported the Federal Emergency Management Agency (FEMA) had
unexpectedly showed up at the District Office.
The purpose of their visit was to tabulate damage costs for winter
damage and reimburse the District. The
AM and Customer Service Representative, being alone in the office quickly
tabulated in excess of $30,000.00 in additional damage caused by the severe
winter. FEMA was provided this
information and the District is awaiting word for final reimbursement.
16. The AM
reminded the Board in accordance with the by-laws, the Board is required to
vote for a Chairman, Vice Chairman, Treasurer, and Clerk at the 13 May 2003
meeting.
17. Trustee
Curtis polled the Board to nominate the District for the MWUA Excellence in
Operation Award. After much discussion,
the Board decided to jointly submit the nomination papers. .
18. The
meeting was adjourned at 1506 hr.
END OF
MINUTES
Respectfully Submitted,
Jonathan E. Ziegra
Manager