28 January 2003
MEMORANDUM
From: Manager
To: Board of
Trustees
Subj: MINUTES FOR BOOTHBAY REGION WATER DISTRICT
MEETING 14 JANUARY 2003
MINUTES FOR 14 JANUARY
2003 BOOTHBAY REGION WATER DISTRICT BOARD OF TRUSTEES MEETING
The Board of Trustees convened at 1400 hrs. In
attendance: Trustee (Chair) Irving, Trustee (Vice Chair) McNelis, Trustee
Crawford, Trustee Curtis, Trustee Pinkham, Administrative Manager Bob
Raudenbush and Manager Jon “Ziggy” Ziegra.
Guests: Mr. John Van Orsdell, Knickerbocker Lake Association Absent:
None
1.
Trustee Irving called the meeting to order at 1400 hr.
2.
Acceptance for the minutes of the 19 December 2002
meeting.
Trustee Pinkham motioned, Trustee Crawford second, vote:
unanimous
3.
The Board approved all warrants.
Trustee Curtis motioned, Trustee McNelis
second, vote: unanimous
4.
Trustee Irving opened the 2003 landscaping bids. After review by the Board, Quality
Landscaping of Bath Maine was awarded the contract for 2003.
Trustee Curtis motioned, Trustee McNelis second, vote:
unanimous
5.
As a point of order Trustee Irving asked the Board for
clarification on when his term as Chairman would end. The Board decided to elect new officers after the May election.
6.
The Manager provided the Board an update on the
acquisition of the Gosselin property.
He reported that he had talked with Andy Noyes, Appraiser and was
awaiting his report. The Board
instructed the Manager to disperse the report once in hand, and put a decision
on this matter on the 28 January 2003 agenda.
7.
The Administrative Manager reported that he had received and
incorporated changes to the 2003 draft budget as directed by the Board. The most significant change was the deletion
of accounting line items not currently in use and adding minimum funding to all
line items shown. The Manager reported
that he had included an Executive Summary and incorporated all Board
comments. The Board approved the
Boothbay Region Water District 2003 Budget
Trustee Crawford motioned,
Trustee Curtis second, vote: unanimous
8.
The Manager delivered the final district formation report. It was reported that the closing for the
District had occurred on 10 January 2003.
In addition, Geoff Hole reported to the Manager that the remaining
procedural questions at the Public Utilities Commission (PUC) were now on “auto
pilot” and he would be handling the District’s affairs. Trustee Curtis inquired if there would be a
need to submit two PUC reports for 2002.
It was reported that the PUC had requested this but it would be
impossible because the East Boothbay Water District and the Boothbay Harbor
Water System had no assets in 2002.
Therefore it was decided, after discussions with the District’s
attorney, that the District would submit one encompassing PUC report for 2002.
9.
The Manager reported that he had met with Wright Pierce
and discussed the addition for fluoridation.
He went on to state he had met with the Town of Boothbay and would be
submitting an application for construction.
The Code Enforcement Officer placed approval for the fluoride addition
on the February meeting of the Boothbay Planning Board. Funding bids from local lending institutions
were set to be opened on the 28 January 2003 meeting. Finally, the Manager
reported that fluoridation installation at the Meadow Brook Wellfield had been
waived.
10. It was
reported to the Board that the Manager would be meeting with the Department of
Environmental Protection (DEP) on 17 January 2003 to discuss the report
provided and answer questions.
Attending the meeting on behalf of the District would be representatives
from Wright Pierce, Woodlot Alternatives and Nancy Beardsley, Director, Maine
Drinking Water Program.
11. John
Van Orsdell addressed the Board and inquired if the District had any plans to
push for removing motorized vehicles, including snowmobiles automobiles, etc.
from Knickerbocker Lake and Adams Pond.
The Board directed the Manager to look into what could be done and
report to the Board on 28 January 2003.
12. The
status of the Kenniston Hill Standpipe/East Boothbay Interconnection was
discussed. It was reported that the project
was #1 priority in the Maine for the Rural Development Agency (RDA). A required environmental assessment was
nearing completion to be sent to RDA.
With this paperwork, the package was complete for funding. Funding was set for such time as the Federal
budget is passed in Congress.
13. Trustee
Irving reported that he and the Manager had attended a joint meeting between
the Boothbay Board of Selectmen and the Boothbay Planning Board meeting on the
current Boothbay ordinance revision.
Trustee Irving reported that the meeting was “very emotional” over two
issues. He went on to state that those
issues, concerning appeal rights and hearing procedures, would be removed from
the land use ordinance and voted on separately. It appeared that any watershed ordinance work from the Planning
Board would not be completed for the Town Meeting. As recommended by Paula Thompson, the Board had three options
which include:
a.
Push the Planning Board to take up the issue for May Town
meeting;
b.
Use a citizens initiative; or
c.
Introduce an article in the May Town Meeting to instruct
the Board of Selectmen to present a watershed ordinance for the Fall Town
Meeting.
The Board discussed these
initiatives and due to the local politics, and barring a change in direction by
the Planning Board, option (c.) was most favorable to the District.
14. Trustee
Irving reported that he and the Administrative Manager would visit the lending
institutions at that February Trade Show in Portland. He reported that he would draft a proposal to each institution
and solicit bids for services.
15. Trustee
McNelis addressed the Board on tensions between the District and other
governments in the District. After much
debate the Manager was instructed to make an effort to open communications with
all institutions in the District.
16. The
Manager reported that he and the Boothbay Harbor Sewer District had written a
letter to the Town of Boothbay Harbor contesting the new road-opening
permit. The Sewer District was
reported to be in the lead and that both the Manger and the Superintendent
wished to address the Boothbay Harbor Board of Selectmen.
17. Trustee’s
Crawford and Irving were presented documents needed to transfer the remaining
funds in the East Boothbay Water District account to the Boothbay Region Water
District.
18. The
Board entertained a conference call with Mr. Carlo Pilgrim, Town Manager,
Boothbay Harbor to discuss his request for a briefing on the District’s Budget
to the Boothbay Harbor Budget Committee.
After Mr. Pilgrim was informed that the District would not and could not
raise the Town of Boothbay Harbor fire protection fee, he withdrew the request
for a presentation.
19. The
Manager reported that the George Mitchell Center at the University of Maine had
scored a grant for watershed protection and outreach for Boothbay. A meeting
was set for later in the week to discuss the project. The Manager was instructed to brief the Board on the outcome of
that meeting.
.
20. The
meeting was adjourned at 1512 hr.
Trustee Pinkham motioned,
Trustee Crawford second, vote: unanimous
END OF
MINUTES
Respectfully Submitted,
Jonathan E. Ziegra
Manager