27 May 2003
MEMORANDUM
From: Manager
To: Board of
Trustees
Subj: MINUTES FOR BOOTHBAY REGION WATER
DISTRICT MEETING 13 MAY 2003
MINUTES FOR 13 MAY 2003
BOOTHBAY REGION WATER DISTRICT BOARD OF TRUSTEES MEETING
The Board of Trustees convened at 1400 hrs. In
attendance: Trustee (Chair) Irving, Trustee (Vice Chair) McNelis, Trustee
Curtis, Trustee Crawford, Trustee Pinkham, Administrative Manager Bob
Raudenbush and Manager Jon “Ziggy” Ziegra.
Guests: Mr. Richard Whitehouse, Boothbay; Mr. Pat Farrin, Farrin &
Son Construction; Mr. Richard Bredeau, Chief Treatment Plant Operator.
1.
Trustee Irving called the meeting to order at 1400 hr.
2.
The minutes of the 22 April 2003 meeting were approved.
Trustee Curtis motioned,
Trustee McNelis second, vote: unanimous
3.
The Board approved warrants 24, 25, 26 & 27.
Trustee Curtis motioned, Trustee McNelis
second, vote: unanimous
4.
The Board elected Trustee Irving Chairman.
Trustee McNelis motioned, Trustee Curtis second, vote:
unanimous
5.
The Board elected Trustee Pinkham Vice Chairman.
Trustee McNelis motioned, Trustee Irving second, vote:
unanimous
6.
The Board elected Trustee Curtis Treasurer.
Trustee Crawford motioned, Trustee McNelis second, vote:
unanimous
7.
The Board elected Trustee Crawford Clerk
Trustee Curtis motioned, Trustee McNelis second, vote:
unanimous
8.
The Board recognized Mr. Pat Farrin. Mr. Farrin stated he was concerned with the
relationship between him and the District.
He stated he just wanted to be good neighbors. He asked the Board if any violations are noted at his
construction site to just come and talk to him about them. The Manager reminded Mr. Farrin the District
does not have the right to enter others property and discuss possible
violations, that right is left to the town.
Additionally, by order of the Board of Selectmen the District is to
report violations to the Code Enforcement Officer first. Additionally, Mr.
Farrin requested the use of an access road that will be purchased by the
District. Trustee Irving stated that
there would be deed restrictions prohibiting the use of the property for
commercial purposes and that the use of the road would be a violation of the
deed restriction.
9.
The Manager reported the land acquisition was moving
ahead. Attorney Griffin had the paperwork completed and was awaiting the survey
from Terry Leighton. Mr. Gosselin had been kept up-to-date and no problems were
anticipated.
10. The
Manager presented a copy of the subdivision sketch for Leigh Davis. The sketch was to be on the agenda at the
next Planning Board meeting.
11. The
Chief Treatment Plant Operator reported on a meeting with the Non-Point Source
Education for Municipal Officers (NEMO) meeting he had attended in Boothbay
Harbor. He reported the training was
very good and geared towards decision makers in local government. Trustee Irving expressed an interest of
organizing a session with the Town of Boothbay.
12. The
Administrative Manager (AM) provided the Board with a budget update. Revenues as expected had spiked due to seasonal
billing. Expenses were reported to be
approximately 4% over projection but it was the AM opinion that this was due to
winter damage to seasonal lines and seasonal startup. Discussion shifted to the revised budget, which with no net
change in expenditures was approved.
Trustee McNelis motioned, Trustee Curtis second, vote:
unanimous
13. Trustee
Curtis motioned to give the ¾ ton four wheel drive utility truck to be excessed
by the District, to the Boothbay Fire Department to be converted to a brush
fire truck. This motion was made after
careful consideration of Fire Chief Spoffords April 22, 2003 request. The Truck
would be presented to the Boothbay Fire Department after a new utility truck
was secured.
Trustee Curtis motioned, Trustee McNelis second, vote:
unanimous
14. The
Manager reported he had met with Harris Golf Inc. and come to an understanding
for the procurement of the property for the Kenniston Hill Standpipe. The Manager reported that he had to get the
property appraisal updated and a deed written for the transfer.
15. The
Fluoridation Addition was reported to be on track with a start date of 6 June
2003. The Manager reported he, the
Distribution Foreman and Chief Treatment Plant Operator had met with T. Buck
Corporation and Wright Pierce. All of
the contracts were reported signed.
Additionally, the Manager reported that he and Trustee McNelis had
signed the loan documents with the First National Bank of Damariscotta.
16. The
Manager reported that the contract amendment allowing CC-Net to operate on the
Mt. Pisgah Standpipe through 30 June 2003 had been signed and was in the safe.
17. The
Manager reported that the Department of Environmental Protection (DEP) had
issued a draft permit for Knickerbocker Lake.
A synopsis of the restrictions include continued monitoring and a total
withdrawal limit of 51.5 MGY, with the option of more regular usage if
environmental monitoring proves little or no impact. The Manager was not pleased with the restrictions but it was
pointed out as a starting point.
18. Mr.
Richard Whitehouse formally disputed a bill for the construction of valve boxes
on his Ocean Point property, constructed by the District, because of his
private landscaping activities. Mr.
Whitehouse had already paid the bill but did not believe he was responsible for
the entire bill. The Board concurred a
credited Mr. Whitehouse’s account $349.96.
Trustee McNelis motioned, Trustee Crawford second, vote:
unanimous
19. The
Board entertained an abatement request for Oak Grove Condominiums. The Manager reported the condominium
association was looking for 97% abatement for bills stemming from freezing
problems during the winter. The Manager
reported that there had been two main breaks at this condominium during the
winter of 2002/2003, one being metered and one not. Trustee McNelis motioned to deny the request.
Trustee McNelis motioned, Trustee Curtis second, vote:
unanimous
20. Gardiner
Savings Bank requested a meter downsize for shops in the Small Mall. The Manager concurred with the request. The request was approved.
Trustee Curtis motioned, Trustee McNelis second, vote:
unanimous
21. The
Board approved a meter downsize for Ms. Doris Petre due to a renovation in here
home making it a single residential.
Trustee McNelis motioned, Trustee Curtis second, vote:
unanimous
22. The
Town of Boothbay Harbor requested the District provide the tap and meter set up
for the Sherman Field Bathrooms free of charge. After some debate the Board approved this request with the
stipulation the Town pay for water used.
Trustee Curtis motioned, Trustee McNelis second, vote:
unanimous
23. Trustee
Irving motioned
BE IT RESOLVED by the Board of
Trustees of the Boothbay Region Water District as follows:
That the Boothbay Region Water
District join with other participating municipal and quasi-municipal employers
in a Multiple Employer Welfare Arrangement for the provision of employee health
benefits, as authorized by 24-A M.R.S.A. § 6601 et seq., said Arrangement to be
known as the “Maine Municipal Employees Trust” (Health Trust); and for that
purpose and in consideration of the mutual covenants and agreements among the
participating employers, to authorize the Manager to enter into a Participation
Agreement on behalf of the Boothbay Region Water District and take whatever
other actions may be necessary. The
authority granted herein shall remain until revoked.
24. The
Board instructed the Manager to patch the roadway adjacent to the Clifford
residence to repair a poor patch job completed last year by a private
contractor.
25. The
Board went into Executive Session at 1520 hr.
26. The
Board came out of Executive Session at 1525 and the meeting was adjourned at
1526 hr.
END OF MINUTES
Respectfully Submitted
Jonathan E. Ziegra
Manager