25 March 2003
MEMORANDUM
From: Manager
To: Board of
Trustees
Subj: MINUTES FOR BOOTHBAY REGION WATER DISTRICT
MEETING 11 MARCH 2003
MINUTES FOR 11 MARCH
2003 BOOTHBAY REGION WATER DISTRICT BOARD OF TRUSTEES MEETING
The Board of Trustees convened at 1400 hrs. In
attendance: Trustee (Chair) Irving, Trustee (Vice Chair) McNelis, Trustee
Curtis, Trustee Crawford, Trustee Pinkham, Administrative Manager Bob
Raudenbush and Manager Jon “Ziggy” Ziegra.
Guests: Ms. Paula Thompson, Maine Rural Water Association; Richard
Bredeau, Chief Treatment Plant Operator.
Absent: None
1.
Trustee Irving called the meeting to order at 1400 hr.
2.
Acceptance for the minutes of the 25 February 2002
meeting was approved with change noting Administrative Manager Bob Raudenbush
absent.
Trustee Curtis motioned,
Trustee Pinkham second, vote: unanimous
3.
The Board approved warrants 10, 11, 12, 13 & 14.
Trustee Curtis motioned, Trustee McNelis
second, vote: unanimous
4.
Trustee Irving opened the bids for excavation services
for the Giles Place water main replacement.
The bids were such:
a.
N.A. Reny Construction - $9,000.00
b.
A. Jordan Construction -
$10,690.00
Both
bids were determined to be correct and complete. The Board awarded the contract
to
N.A.
Reny Construction.
Trustee
Curtis motioned, Trustee McNelis second, vote: unanimous
5.
The Manager reported that Mr. Gosselin had accepted the
counter offer of $75,000 for a 10.6acre parcel of property off the Adams Pond
Road. The Manager went on to detail he
had contacted Carl R. Griffin, Attorney to make preparations for the land
transfer including arranging the survey work required for filing the deed. In addition, it was reported that upon the
advice of his attorney, Mr. Gosselin was evicting all commercial leases on the
property to make it free of all encumbrances at closing.
6.
The Manager reported the final bid package for the
fluoridation addition had been completed and approved. He reported the package was advertised and
an 8 April 2003 date for bid opening was set.
It was also reported the building permit was approved and in place.
Trustee Irving was concerned if there would be any bidding requirements similar
to that of Davis Bacon Act requirements.
It was reported the funding was local/private and therefore no federal
or state bidding rules applied.
7.
The Manager reported the District had reached a tentative
agreement with the Department of Environmental Protection (DEP) for permit
modifications for accessing the water in Knickerbocker Lake. The DEP acknowledged there would be no
minimum stream flow requirement placed on the District for the reason
Knickerbocker Lake has no natural outflow in the summer. However, the District would be responsible
for continued surveillance and monitoring of conditions both in Knickerbocker
Lake and Campbell Stream.
8.
The Administrative Manager (AM) provided the Board with
an overview of the current budget.
Expenditures were reported to be 1 % over projected while revenues were
1% below projections. However, after
review of historical trending at this time of year the budget looked
normal. The AM also reported a bond
payment of $80,728.00 was due 15 April 2003.
This bond historically comes in a time of low cash flow and it was most
likely going to require a temporary withdrawal from contingency funds.
9.
The application to the Rural Development Agency for the
Kenniston Hill Standpipe and East Boothbay Interconnection project was reported
to be complete. The project was
reported to be #1 on the Maine priority list and was waiting funding. It was further reported that funding was
tied to the passing of the Federal Budget.
10. The
manager reported he met with DEP officials concerning the oil tank replacement
grant. The Manager recommended the
District opt not to become involved in this program because the scope of work
was severely paired down and it would require the District to ask perspective
clients “overly intrusive” questions, an activity the Manager did not want to
undertake. Trustee McNelis instructed
the Manager to contact the State and see what other alternatives there were to
not have the District disseminate this information and possibly advertise the
program as voluntary.
11. The
Manager reported that the Developer of Stonewall Acres was presenting a “final
plan” to the Boothbay Planning Board on 17 March 2003. He went on to further show concern that the
District had not been provided this plan and that it may go through the
Planning Board without sufficient review.
The Manager was directed to staff the Planning Board meetings and report
any information.
12. The
2002 Boothbay Region Water District Consumer Confidence Report was presented to
the Trustees. The Board approved
the “two color” version for this
addition.
Trustee McNelis motioned,
Trustee Curtis second, vote: unanimous
13. A bill
dispute presented by Mr. Bill O’ Connor, East Boothbay, was presented to the
Board of Trustees. In his letter he
disputed a five-hour labor bill for finding his service during a recent freeze
event. The Manager agreed stating the
excessive labor was due to incomplete tie drawings and no fault of the
customer. The Board of Trustees
concurred and adjusted the labor bill to 1.5 hours at the overtime rate.
Trustee Curtis motioned, Trustee McNelis second, vote:
unanimous
14. Trustee
Curtis instructed the A.M. and Manager to review the current by-laws, make
proposed changes as necessary and present a draft to the Board to ensure proper
insurances for the Board of Trustees was available including errors and
omissions and personal indemnification.
The AM took this project and stated he would research the issue with the
insurance carrier and make the necessary proposed changes to the by-laws.
15. Trustee
Irving led a conversation on the current status of any drinking water
protections the Town of Boothbay may or may not be considering for both Adams
Pond and Knickerbocker Lake. Trustee
Irving was very concerned about the lack of progress for any meaningful
protections and was now unsure about what the plan of the Town was, if
any. After extended debate with
District personnel and the Maine Rural Water Association Trustee McNelis
motioned the following:
a.
Trustee Irving sign a letter to Hon. Henry Rowe, Chairman,
Board of Selectmen, Boothbay asking if the Town has any intentions of proposing
any watershed protections in the My Town Meeting or any other strategy for
initiating protections;
b.
If not, contact Attorney Geoff Hole for other avenues for
creating ordinances; and
c.
Ensure the Town of Boothbay enforces current ordinances
and appeal any decisions of the Planning Board in which in the view of the
District, drinking water will be impaired, regardless of developer or parties
affected.
Trustee McNelis motioned,
Trustee Pinkham second, vote: unanimous
16. The
meeting was adjourned at 1547 hr.
END OF
MINUTES
Respectfully Submitted,
Jonathan E. Ziegra
Manager